What is the procedure to print W-2 forms in QuickBooks Desktop?

 W-2 forms are often known as wage and tax statements. At the end of the year, an employer must provide these forms to his employees as well as the Internal Revenue Service (IRS). The annual salary of an employee and the amount of taxes withheld from each paycheck are shown on the W-2 form. One whose employer reports to the government the tax withholdings made from their paychecks is known as an employee with a W-2 status. We will go over all the relevant details of this process and clarify how to quickly print W-2 forms in QuickBooks desktop.

 

Requirements to print W-2 Forms in QuickBooks

Users should be familiar with the different criteria for printing W-2 forms in QuickBooks before beginning. These prerequisites are given below:

•        To print the W-2 form, use the most recent version of QuickBooks. The QuickBooks version you download must be compatible with the Windows operating system that is currently installed.

•        The QuickBooks Payroll Service must be turned on.

•        The W-2 form needs to work with the printer and payroll service.

•        Pre-printed laser printers, perforated paper, and blank paper can all be used for printing. The usage of previously used inkjet printer paper is another choice.

•        Users should ensure that you the most recent version of the payroll tax table.

 

Procedure to Reprint W-2 in QuickBooks Desktop

Follow these steps in QuickBooks to reprint W-2 files:

•        From the top menu bar, choose the Employees menu option.

•        Select Payroll Center from the drop-down menu.

•        Next, select Taxes and Form.

•        After that, choose Annual Forms from the Forms option.

•        Select the appropriate employee name from the drop-down menu.

•        Choose copies B, C, and 2 of the W-2 form.

•        After selecting the year of the W2 form you want to print, select View Reprints. W2 form will now open in a new window as a PDF file.

•        According to the Internal Revenue Service, the Reissued Statement should show on your W2. You must print these terms on your freshly issued W-2 forms.

•        After that, hit on the Next button.

•        Put a plain or perforated W-2 form in your printer shortly after that. If you don't have any perforated paper, you might prefer the plain paper.

•        After that, select Print from the toolbar of the PDF Reader to send the W2 form for printing.

•        The W2 forms will print in your QuickBooks account once you have completed these steps. Your staff can utilize the data to fill W2 forms after that.

 

You should be able to print W-2 forms in QuickBooks Desktop by following the instructions described in this article. Our QuickBooks Technical Support Team are always at the desk to answer any questions from QuickBooks users if you require any help. Just give us a call at the helpline at 1 800 761 1787 and our licensed experts will take care of the problem. You can also contact us through the Live chat.