How to Move Your QuickBooks Company Files to Another Computer?

QuickBooks Desktop is the number one preference of organizations and individuals to manage their everyday accounting work. Small accounting tasks might seem boring and monotonous but are essential for better management and output.

In QuickBooks software, most digital transactions and other related information are stored in a company file. So, you must shift the company files whenever you change your system. Therefore, we’ll look at methods to transfer your QuickBooks desktop files to another computer. Keep read on!

 

What is A Company File in QuickBooks?

A QuickBooks Company File stores the information of all your digital transactions through QuickBooks. For better management, you can create a separate company file according to the company and file. You can find a QuickBooks Company File in a folder by looking for the ".QBW” extension.

Every QuickBooks Company File has a set storage limit, and the limit varies according to the version of QuickBooks you are using.

 

Precautionary Steps to Perform Before Moving QuickBooks Company File

Here are some of the precautionary steps that you must take before moving your QuickBooks Company Files to another system:

1. Make sure that the version of QuickBooks on both the systems, i.e., the old and new, is the same.
2. Don’t forget to transfer the QuickBooks License and Registration Information to the new system.
3. Alter the name of company files available on the old system to avoid transferring the wrong files.
4. Update your payroll tax tables if you regularly use QuickBooks Payroll.

 

Steps to Move Your Company Files to Another Computer

Checkout the quick methods to move or reinstall QuickBooks desktop to another computer:

Step 1: Create A Backup on The Old System and Transfer It to The New System

• First, open your QuickBooks Desktop application and make sure you use it in single-user mode.
• Now, create a backup of the QuickBooks Company File.

• Use an external Storage Device like a USB or External Hard drive to transfer the data.
• Copy the backup you’ve created to the external storage device.
• Finally, remove the external storage device and connect it to the new system.
• On the new system, launch the QuickBooks App and restore the backup from the plugged-in device using the “Open or Restore Company” option, which you will find under the “File” menu.

 

Step 2: Shift Complete QuickBooks Data to Another Computer

• Again, start the QuickBooks Application and press the “Ctrl+1” key combination to find the location of the QuickBooks Data Folder.
• Click on the “Windows File Explorer” icon in the taskbar or double-click on “This PC/My Computer” and go to the location having the complete QuickBooks Data.
• Copy the folder and paste it into your external storage drive connected to your system.
• Connect the external device to the new system and copy the QuickBooks folder.
• Paste the QuickBooks Folder on your desktop.
• Finally, open the QuickBooks Desktop and access the company files using the new folder.

 

Step 3: Restore the QuickBooks Data Using “Intuit Data Protect”

• First, ensure that your Intuit Data Protect plan supports the backup of your system’s data. If it has the backup feature, you can share the data from the QuickBooks Data to another system.
• To begin this step, first create a backup of your QuickBooks Data on your old system.
• Later, log in to the IDP (Intuit Data Protect) account and save the backup file you created earlier to the online backup.
• Switch to your new system and log in to the IDP account. After entering your login credentials, restore the backup from there.

 

Conclusion

Wrapping up, we believe that now you’ll be able to move your QuickBooks desktop company files to another computer with the help of the steps mentioned above.

Our team of experts suggests these steps and if you face any difficulty while following them, feel free to contact us, or you can also connect with the QuickBooks desktop technical support Team by calling to them at 1-800-761-1787.