How to Create a Backup of QuickBooks Desktop Company File?

 

Backup creation forms an essential and critical aspect while operating QuickBooks Desktop. As a regular user of QuickBooks Desktop, you should always back up your important QuickBooks Company files. It is pertinent as it safeguards the critical data related to your organization, including transaction reports, bill payments, and necessary documentation related to payrolls.

Any breach or loss of data would be hazardous to you and the organization for which you are working. This article contains all the relevant information you require for backing up your QuickBooks Desktop Company files.

 

Steps to Backup your QuickBooks desktop files

Implement the walkthrough below to create a successful backup of your essential QuickBooks Company files. Make sure that you follow all the steps carefully and in sequential order, without skipping any step.

•           Open the QuickBooks company file you'd like to backup.

•           Select the 'Save copy' or 'Backup' option from the 'File' menu.

•           Select 'Backup copy' from the drop-down menu and click the 'next' button.

•           Select 'Local backup' and click the 'next' button once more.

•           To save the backup file, click on the 'Navigate' option to browse through the selected place.

•           Depending on your preference, you can either choose a different location or keep the original file location.

•           Click the 'next' button after saving the file.

•           The backup procedure has started. Depending on the size of the corporate files, this could take some time.

•           A confirmation message appears when completed, along with the new place where the QuickBooks file has been backed up.

 

Restoring a Backup File in QuickBooks desktop

Once you are done backing up your Company file(s) in QuickBooks desktop, now is the time to restore the file. To restore the backup file, follow the directions given below:

•           On the destination computer, go to the 'File' menu and choose 'Open or Restore Company.'

•           Select 'Restore a backup copy ' from the drop-down menu.

•           Select 'Local backup' from the 'Next' menu.

•           Then click 'Next' one again. To view the contents of your backup file, click the down arrow next to the Look in the area and select the location of your backup file.

•           Browse until you find the file (which should end in.qbb), then click on it to highlight it. Select Open.

•           QuickBooks prompts you to select a location to restore your file.

•           In the Save Company File as window, click 'Next' to find it. The Save in the field should point to your primary QuickBooks directory and the File name field should display the correct file name.

•           Click 'Save' when everything appears to be in order.

•           QuickBooks will 'open' your.qbb file and convert it to the usual QuickBooks file type, '.qbw.'

That’s it!

This article entailed the necessary steps for backing your important QuickBooks desktop data and restoring your backed files. We are hopeful that the contents of this article proved viable to you.

In case you faced any difficulty while implementing the steps mentioned in this article, it is recommended that you contact our QuickBooks desktop support Team via helpline i.e., 1-800-761-1787. Our experts shall leave no stone unturned towards sorting out your QB related issues.